Ordering Procedures for Services Priced on GSA Schedules at Hourly Rates
GSA has established the following ordering procedures for services that require a Statement of Work. These ordering procedures are set forth in FAR 8.405. GSA has determined that the prices for services contained in IAP’s price lists are fair and reasonable. However, the ordering office using this contract is responsible for considering the level of effort and mix of labor proposed to perform a specific task being ordered and for making a determination that the total firm fixed price or ceiling price is fair and reasonable.

1. Prepare a Request for Quote should include:
   A. A statement of work that outlines, at a minimum, the work to be performed, location of work, period of performance, deliverable schedule, applicable standards, acceptance criteria, and any special requirements (i. e., security clearances, travel, special knowledge, etc.).
   B. The request should include the statement of work and request IAP to submit either a firm-fixed price or a ceiling price to provide the services outlined in the statement of work.
   C. The request may ask the IAP, if necessary or appropriate, to submit a project plan for performing the task, and information on the our experience and/ or past performance performing similar tasks.
   D. The request shall notify IAP as to what basis will be used for selecting the contractor to receive the order. The notice shall include the basis for determining whether the contractors are technically qualified and provide an explanation regarding the intended use of any experience and/ or past performance information in determining technical qualification of responses.
   
2. Transmit the Request to IAP:
   The request should be provided to a minimum of three (3) contractors including IAP. For proposed orders exceeding $5M, the request should be provided to additional contractors that offer services that will meet the agency’s needs. Requests should be tailored to the minimum level necessary for adequate evaluation and selection for order placement.
3. Evaluate Responses and Select the Contractor to Receive the Order:
   After responses have been evaluated against the factors identified in the request, the order should be placed with IAP if we represent the best value. (See FAR 8.404)
4. The ordering office, at a minimum, should document orders by identifying the contractor from which the services were purchased, the services purchased, and the amount paid. If other than a firm- fixed price order is placed, such documentation should include the basis for the determination to use a labor- hour or time- and materials order. For agency requirements in excess of the micro- purchase threshold, the order file should document the evaluation of Schedule contractors’ quotes that formed the basis for the selection of the contractor that received the order and the rationale for any tradeoffs made in making the selection.

Please inform IAP in the request for quote if a single BPA or multiple BPAs will be established, and indicate the basis that will be used for selecting the contractors.

A. SINGLE BPA: Generally, a single BPA should be established when the ordering office can define the tasks to be ordered under the BPA and establish a firm fixed price or ceiling price for individual tasks or services to be order ed. When this occurs, authorized users may place the order directly under the established BPA when the need for service arises. The Schedule contractor that represents the best value should be awarded the BPA. (See FAR 8.404)

B. MULTIPLE BPAs: When the ordering office determines multiple BPAs are needed to meet its requirements, the ordering office should determine which contractors can meet any technical qualifications before establishing the BPAs. When multiple BPAs are established, the authorized users must follow the procedures in FAR 8.404 (a)(2)(ii) and then place the order with the Schedule contractor that represents the best value.